The Operating System for Professional Event Planners

Start from a template or scratch. Drag and drop to reorder. Auto-calculates travel time between venues. Every vendor gets a filtered itinerary — only what’s relevant to them.

• Drag-and-drop with auto travel time calculation
• Filtered vendor itineraries — no more “ignore the parts that don’t apply”
• Save as template, reuse forever
• One-click send to all vendors

Import your guest list, track RSVPs in real time, manage meal selections, dietary restrictions, and plus-ones without juggling spreadsheets.

• Real-time RSVP tracking per guest
• Meal selection and dietary restriction tracking
• Plus-one and family group management
• Export for venue and catering in one click

Drag guests to tables, manage table sizes, and update assignments as RSVPs change. Share a read-only view with your venue contact instantly.

• Visual drag-and-drop seat assignment
• Auto-updates as RSVP count changes
• Table capacity management
• Shareable view for venue and catering staff

Every vendor gets their own filtered view of the timeline — no more “just ignore the parts that don’t apply.” Vendor portals work on any phone, no app download required.

• Filtered itineraries per vendor
• Vendor portal links — no app download
• Real-time sync when timeline changes
• Contact sheet with all vendor details in one place

Every export carries your studio’s logo, colors, and name. Print-ready timelines, vendor sheets, and day-of guides that make your brand look polished.

• Your logo and brand colors on every export
• Print-ready timelines and vendor sheets
• Client-facing documents that look custom-built
• No design skills required

A glanceable dashboard built for a planner’s phone on a chaotic event day. See what’s next, who’s late, and what needs your attention — all without digging through emails.

• What’s-next dashboard view
• Real-time vendor sync from your phone
• Late alerts and task reminders
• Works offline for spotty venue wifi

Build timelines for every day of a multi-day event and keep vendors, guests, and tasks organized across the full weekend — not just the main event.

• Separate timelines per event day
• Shared vendor and guest lists across days
• Cross-day task management
• Perfect for destination events, multi-day celebrations, and conference weekends

Plan events with multiple simultaneous sessions — breakout rooms, ceremony and cocktail hour, multi-track conferences. Every session has its own timeline and vendor list.

• Parallel session timelines
• Separate vendor assignments per session
• Guest and attendee session tracking
• Full overview dashboard across all sessions

Send a branded intake form to new clients and have their event details flow directly into PlanOS. Pre-built templates for weddings, corporate events, galas, and more.

• Branded intake forms sent to clients
• Auto-populates event details on submission
• Templates for weddings, corporate, galas, and more
• Sections A–F: couple/client info, venue, vendors, preferences, logistics, notes

A 10-day forecast is pinned to each event’s date and venue location. Hourly breakdown lets you plan outdoor timing with confidence. Weather lives in your event dashboard — no app switching.

• 10-day forecast per event
• Hourly breakdown for outdoor timing
• Venue-location aware
• Lives in your dashboard — zero app switching

Connect your Google account once and PlanOS keeps your calendar and inbox in sync. Event dates appear in Google Calendar, and you can manage client emails without leaving PlanOS.

• Event dates sync to Google Calendar
• Gmail integration for client communication
• One-click Google Meet links for client calls
• OAuth secure connection — revoke anytime

Invite associate planners, assign tasks, and set role-based access — all under your studio’s brand. Studio plan includes unlimited seats, so your cost doesn’t go up as your team grows.

• Unlimited team seats on Studio plan
• Role-based access per associate
• Live timeline collaboration
• Task assignment and completion tracking